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Oracle Inventory User's Guide Browser version script Oracle Inventory User's Guide Release 12.2 Part Number E48820-06 Serial Control This chapter covers the following topics:. Serial Number Control Oracle Inventory provides complete serial number support for inventory transactions. You can enable serial number control for specific items. For items that are under serial number control, you assign unique serial numbers to individual units and reference the same serial numbers each time you perform a transaction on an individual unit.

This enables you to have tight control over every unit of every item in your inventory. If you set up serial control at sales order issue, then at sales order issue, you can assign serial numbers only when you perform a shipment transaction in Oracle Shipping Execution. Serial Number Validation Oracle Inventory provides the profile option INV: Restrict Receipt of Serials to control the following validations for serial numbers that are used in Oracle Work in Process:. Validation of serialized components: If you enable the profile option, then you cannot receive the serial number through purchase order receipt, miscellaneous receipt, or account alias receipt, if that same serial number has been issued to Oracle Work In Process. Validation of serialized end-assemblies: If you enable the profile option, then you cannot complete an end assembly item into Oracle Inventory, for a discrete job, repetitive schedule, flow schedule, and work order-less completion, if that same serial number has a state of issued out of stores. Maintaining Serial Number You can use the Serial Numbers window to update supplier information that is associated with your serial numbers. You can view all serial numbers that you created in your current organization and the state and supplier lot information that is associated with your serial numbers.

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Issuing Material from Inventory If you issue items with a serial number control type of dynamic entry at inventory receipt or predefined, then you must choose from the list of serialized units that you have already received into inventory. If you issue items with a serial number control type of dynamic entry at sales order issue, then you must assign serial numbers when you ship the item against a sales order. See, Overview of Material Control, Oracle Work in Process User's Guide, and Overview of Shop Floor Control, Oracle Work in Process User's Guide. Cycle Counting Oracle Inventory supports cycle counting of items under serial number control. Performing Physical Inventories Oracle Inventory includes the serial numbers of the items to count in your physical inventory when it generates tags. You must assign serial numbers to all items under serial number control for which you enter counts in the Physical Inventory Tag Counts window.

Pick Releasing Sales Orders with Serial Controlled Items Note: The following behavior is valid only for serial controlled items whose serial control generation is defined as At Receipt or Predefined. (These values are set on the Master Item window Inventory tab.) In Oracle Inventory, suppose you have a sales order with multiple lines including a line with a serial-controlled item. (Also, at the organization level, the parameter Allocate Serial Numbers is set to No. This value is set on the Organization Parameters window Revision, Lot, Serial And LPN tab.) If pick release is run with auto allocate and auto pick confirm set to Yes, then the pick release completes with a warning. All the lines will be processed except the line containing the serial control item.

An error message appears in the pick release log. For the serial records, you then need to manually allocate the serial number in the Transact Move Orders window and then transact the move order line.

Assigning Serial Numbers to Assemblies When you receive into inventory a completed assembly with a serial number control type of dynamic entry at inventory receipt or predefined, then you must assign a serial number in the WIP Completion Transaction window in Oracle Work in Process. You either accept the default serial number or enter another valid one. See Overview of Assembly Completions and Returns, Oracle Work in Process User's Guide.

Returning Serialized Units to Suppliers You can return serialized units to the supplier in the Enter Returns and Adjustments window. Oracle Inventory updates the serial number information with the purchase order number and transaction date of the return so that the location of the serialized unit is known. When you receive replacement units, you can issue new serial numbers. When you receive repaired units, you should reference the original serial numbers so that Oracle Inventory can properly update the existing serial numbers. See Entering Returns, Oracle Purchasing User's Guide. Purging Serial Number Transactions You can purge all transaction information about serial numbers from your current organization. Note that the transactions must occur within closed accounting periods.

Related Topics Inventory Attribute Group, Oracle Inventory User's Guide Serial Number Restrictions for Transferring Between Organizations The system places certain restrictions on serial controlled items that you transfer between organizations where the serial control in the source and destination organizations is different. The following tables explain the expected results.

Direct Inter organization Shipment Source Org / Destination Org At Receipt or Predefined At Sales Order Issue None At Receipt of Predefined Allowed, serial moved to destination. Allowed, serial number created as sales order issue. Allowed, serial entered at issue and set to issued from stores in source organization.

No serial received in destination organization. At Sales Order Issue Not allowed. Allowed, serial number dynamic entered at issue.

Allowed, no serial created or moved. None Not allowed. Allowed, serial number created at sales order issue. Allowed, no serial created or moved. Intransit Inter organization Shipment Source Org / Destination Org At Receipt or Predefined At Sales Order Issue None At Receipt or Predefined Allowed, user prompted for serial at receipt from the list of values of shipped serials, serials received to destination location. Allowed, user prompted for serial at receipt from LOV of shipped materials, serial received to destination organization but set to defined but not used. Allowed, serial entered at issue and set to issued from stores in source organization.

No serial received in destination. At Sales Order Issue Allowed, no serials issued. New serials generated at receipt.

Allowed, no serials issued or received. Allowed, no serials issued or received. None Allowed, no serials issued. New serials generated at receipt. Allowed, no serials issued or received. Allowed, no serials issued or received. Direct Internal Requisition Source Org / Destination Org At Receipt or Predefined At Sales Order Issue None At Receipt or Predefined Allowed, serial moved to destination.

Allowed, set serial to defined but not used in destination organization. Allowed, serial set at issued from stores in source organization. At Sales Order Issue Not allowed. Allowed, serial moved to destination organization but set to defined but not used. Allowed, serial set at issued from stores in source organization. None Not allowed. Allowed, not serial created or moved.

Allowed, no serial created or moved. Intranist Internal Requisition Source Org / Destination Org At Receipt or Predefined At Sales Order Issue None At Receipt or Predefined Allowed, user prompted for serial at receipt from LOV or shipped serials, serial received to destination location.

Allowed, user prompted for serial at receipt from LOV of shipped serials, serial received to destination organization, but set to defined but not used. Allowed, serial set at issued from stores in source organization, user not prompted for serial at receipt. At Sales Order Issue Allowed, user prompted for serial at receipt from LOV of shipped serials, serial received to destination location.

Allowed, user prompted for serial at receipt from LOV of shipped serials, serial received to destination organization, but set to defined but not used. Allowed, serial set at issued from stores in source organization, user not prompted for serial at receipt. None Allowed, serials generated at receipt. Allowed, no serial issued or received.

Allowed, no serial issued or received. Related Topics Customizing the Presentation of Data in a Folder, Oracle Applications User's Guide Setting Up Serial Number Control Before you can use serial number control, you must set the item attributes and organization parameters: To set up serial number control. You define serial number control and other item attributes for an inventory item on the Item Master window. You can choose from No control, Predefined, At inventory receipt, or At sales order issue. Black tango. See Inventory Attribute Group, Oracle Inventory User's Guide.

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Important: If you select Predefined as the serial number control type for an item, use the Generate Serial Numbers window to define serial numbers for the item. If you specified entry at inventory receipt or at sales order issue, then you can optionally predefine serial numbers for the item. Oracle Inventory uses the starting serial number prefix and the starting serial number that you specify in the Item Master to create predefined serial numbers. You can create as many serial numbers as you want for any item under serial number control. Define the serial control parameters for the organization on the Revision, Lot, Serial And LPN tab on the Organization Parameters window. For more information, see.

Material classification code tagged items and serial controlled items with the At Receipt and Pre-defined options are mutually exclusive. Related Topics Inventory Attribute Group, Oracle Inventory User's Guide Generating Serial Numbers If you specified predefined as the serial number control type for an item, you must predefine serial numbers for the item. If you specified entry at inventory receipt or at sales order issue, you can optionally predefine serial numbers for the item. If you are generating serial numbers for serial tagged items, the newly-created serial numbers will be in the status Defined but not used. The process of generating serial numbers does not assign serial numbers to units in inventory, but reserves specific serial numbers for an item, for later use. When you run the serial generation program, if you have the same serial prefix number across organizations, the concurrent program searches across the organizations, and generates serial numbers using the highest start number across the organizations. Prerequisites.

Establish serial control for an item. See and Inventory Attribute Group, Oracle Inventory User's Guide for information on creating items and establishing serial number control. To generate serial numbers. Navigate to the Generate Serial Numbers window or All Reports window. Enter Serial Generation in the Name field. The Parameters window opens. Enter an item that is under serial number control.

Enter a quantity of serial numbers to define and reserve for the item. The quantity must be a positive integer. Click Submit to launch the process. Related Topics Serial Number Assignment You must assign serial numbers whenever you receive items under serial number control into inventory. If an item is under Predefined control, you can choose from the list of predefined serial numbers for that item. If an item is under dynamic entry, then at inventory receipt, you can choose from a predefined list of serial numbers or enter any serial number, depending on the uniqueness control for your organization.

You can create and assign serial numbers individually or as a range to speed up data entry. If your item is under dynamic entry At sales order issue, you can assign serial numbers only when you perform a shipment transaction in Oracle Shipping Execution. Once you assign a serial number to an item, the combination of the serial number and the item is an entity known as a serialized unit.

From that point on, Oracle Inventory tracks all movements and maintains the following information for each serialized unit:. Receipt or Ship Date: The date on which you last performed a material transaction for your serialized unit. Material transactions update this information when you move your serialized unit. Serial State: Oracle Inventory assigns one of the following states to your serialized unit:. Defined but not used. Resides in inventory.

Issued out of inventory. Resides intransit.

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Location: The organization, subinventory, and locator in which the serialized unit currently resides. Material transactions update this information when you transfer the serialized unit.

Revision Level: The revision of the item when you assign the serial number to the unit. Lot Number: During material transactions, you first specify the lot number and then the serial number. Oracle Inventory tracks the lot from which a specific serialized unit originates. Related Topics Overview of Serial Tagging Assignments Serial tagging enables you to assign and track serial numbers when issuing and receiving material at the organization level. Serial tagging provides additional control and productivity by enabling serial tracking at material issue for the following transaction types: Transaction Type Description WIP Issue WIP (work in process) Issue Return to vendor Return to vendor from stores. Sales Order Pick Staging transfer on a sales order. Internal Order Pick Staging transfer on an internal order.

Field service usage Field service usage. Serial numbers for serial tagged transactions can be entered for the following transactions in forms and mobile user interfaces (UI): Transaction Type Serial Tagging in Forms and Mobile UIs Serial Tagging for APIs/Open Interface Internal requisition receipt Yes Yes RMA Receipt Yes Yes Sales order /internal sales order picking Yes Yes Note: Serial tagging will be supported for seeded (system-provided) transaction types only. Serial tagging is a complementary component of serial control, and depending on your business needs, enables you to define serial control for some items and serial tagging for others. Serial tagging is used in industries (such as semiconductor industries) that need to assign and track the serial numbers when the components are issued (for example, to the WIP job), rather than tracking on-hand material. For example, for an item that is serial tagged for WIP Issue, the system will prompt the operator during a WIP Issue transaction to enter a serial number which is then recorded in the serial history. Serial tagging assignments can be accessed from the following windows:. Master Item.

Organization Item. Item Template Restrictions. If the organization is project reference enabled, then serial tagging will not be available for that organization and you cannot perform a serial tagging assignment. For more information on project-referenced organizations, see the Oracle Project Manufacturing Implementation Guide. If any of the following applications is enabled for an organization (in the Organization Parameters window), then serial tagging is NOT applicable for all applications in that organization: Oracle Warehouse Management (WMS), Oracle Process Manufacturing (OPM), Oracle Shop Floor Management (OSFM), Oracle Enterprise Asset Management (Oracle eAM), and Oracle Project Manufacturing (PJM). For example, if you select the WMS Enabled option in the Organization Parameters window for organization M1, then serial tagging is not applicable for all applications in the M1 organization.

Returning Material to Inventory When material from inventory is issued in a serial-tagged transaction, the serial numbers are recorded in the serial history. When the material is returned to inventory with reference to the original issue transactions, then the system requires that you return the same serial numbers that were issued. Serial Tagged Items and Serial States When items are serial tagged, their serial states will alternate between Defined but not Used and Issued Out of Stores. When an issue transaction occurs for a serial tagged item, its status changes to Issued Out of Stores, whereas the corresponding return/receipt transactions changes the status back to Defined but not Used. Therefore, while the serial remains in inventory, the status of the serial stays as Defined but not Used. The following diagram demonstrates how the serial state changes from Defined but Not Used to Issued Out of Stores when an issue or return/receipt transaction is performed. The following diagram shows the changes in serial status for serial numbers generated prior to component issue and those generated during component issue.

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